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Administration and Logistics Officer Job at Mott MacDonald

Administration and Logistics Officer Job at Mott MacDonald

Administration and Logistics Officer Job at Mott MacDonald

Singida

Mott MacDonald

The Mott MacDonald Group is a consultancy headquartered in the United Kingdom.

Job Description

Office Management

  • Carry out routine tasks to ensure that the Shule Bora office is a safe working environment
  • Complete weekly stock reports on office supplies
  • Carry out general office duties as requested by the Operations Manager

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Procurement

  • Provide support for the procurement activities.
  • Liaise with the finance team on payments to vendors and suppliers
  • Monitor and keep accurate records of the program asset and inventory registers.
  • Support the delivery arrangements of all goods, including printed materials.
  • Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, etc.

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Events and Logistics

  • Supporting the technical team in the organization of events, meetings, and workshops.
  • Liaising with hotels and accommodation providers
  • Support the Operations Manager and Assistant Project Manager in the effective mobilization of international staff and sub-consultants coming from overseas, including
  • Communications with UK team members for support with visa applications, flight bookings, and security briefings.
  • Management and timely communication of local arrangements such as airport transfers and hotel bookings
  • Supporting the development and regular update of welcome packs and induction information.

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Administration

  • Supporting sub-consultants with their administration and other arrangements
  • Managing mobile communications (office phones, phone credit, internet, etc.)
  • Manage meeting room bookings and ensure the room is set up as needed.
  • Maintain operations records in accordance with Mott MacDonald processes and procedures
  • Supporting the ethics, transparency, and accountability principles of the program and of Cambridge Education (Mott MacDonald);
  • Be proactive and responsive to performing any other duties and responsibilities as assigned by the operations manager or senior management team.

Administration and Logistics Officer Job at Mott MacDonald

Candidate Specification

  • ​​​​​Proven experience in an administrative or operations role
  • Experience in finance, e.g., supporting payments, handling petty cash, etc., is highly desirable
  • Experience handling logistical challenges in Tanzania and negotiating to ensure efficient use of resources
  • Experience in organizing events: managing bookings, invitations, advertising, printing, and on-the-day requirements
  • Ability to prioritize and work under pressure.
  • Ability to work in a collaborative team setting.
  • Proficient in using MS packages, particularly Word, Excel, and PowerPoint
  • Strong organizational skills, reliability, and adherence to ethical standards
  • Excellent verbal and written communication skills
  • Fluency in written and spoken English (Kiswahili preferred

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Experience

  • Experience in the public sector (government) processes, e.g., for invitations to an event or for requests to high-level officials
  • Experience of working on donor-funded programmes in multi-national teams

Knowledge

  • Basic knowledge of the Education Sector in Tanzania
  • Ability to draft letters in English and Swahili
  • Ability to draft processes and procedures in English and Swahili

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Qualification

  • Bachelor`s degree in Administration studies, Logistics, or related field
  • Work location: Singida, Katavi, or Mara.
  • Application closing date: October 13, 2023.

How to Apply:

CLICK HERE TO APPLY

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