Administration and Logistics Officer Job at Mott MacDonald
Singida
Mott MacDonald
The Mott MacDonald Group is a consultancy headquartered in the United Kingdom.
Job Description
Office Management
- Carry out routine tasks to ensure that the Shule Bora office is a safe working environment
- Complete weekly stock reports on office supplies
- Carry out general office duties as requested by the Operations Manager
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Procurement
- Provide support for the procurement activities.
- Liaise with the finance team on payments to vendors and suppliers
- Monitor and keep accurate records of the program asset and inventory registers.
- Support the delivery arrangements of all goods, including printed materials.
- Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, etc.
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Events and Logistics
- Supporting the technical team in the organization of events, meetings, and workshops.
- Liaising with hotels and accommodation providers
- Support the Operations Manager and Assistant Project Manager in the effective mobilization of international staff and sub-consultants coming from overseas, including
- Communications with UK team members for support with visa applications, flight bookings, and security briefings.
- Management and timely communication of local arrangements such as airport transfers and hotel bookings
- Supporting the development and regular update of welcome packs and induction information.
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Administration
- Supporting sub-consultants with their administration and other arrangements
- Managing mobile communications (office phones, phone credit, internet, etc.)
- Manage meeting room bookings and ensure the room is set up as needed.
- Maintain operations records in accordance with Mott MacDonald processes and procedures
- Supporting the ethics, transparency, and accountability principles of the program and of Cambridge Education (Mott MacDonald);
- Be proactive and responsive to performing any other duties and responsibilities as assigned by the operations manager or senior management team.
Administration and Logistics Officer Job at Mott MacDonald
Candidate Specification
- βββββProven experience in an administrative or operations role
- Experience in finance, e.g., supporting payments, handling petty cash, etc., is highly desirable
- Experience handling logistical challenges in Tanzania and negotiating to ensure efficient use of resources
- Experience in organizing events: managing bookings, invitations, advertising, printing, and on-the-day requirements
- Ability to prioritize and work under pressure.
- Ability to work in a collaborative team setting.
- Proficient in using MS packages, particularly Word, Excel, and PowerPoint
- Strong organizational skills, reliability, and adherence to ethical standards
- Excellent verbal and written communication skills
- Fluency in written and spoken English (Kiswahili preferred
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Experience
- Experience in the public sector (government) processes, e.g., for invitations to an event or for requests to high-level officials
- Experience of working on donor-funded programmes in multi-national teams
Knowledge
- Basic knowledge of the Education Sector in Tanzania
- Ability to draft letters in English and Swahili
- Ability to draft processes and procedures in English and Swahili
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Qualification
- Bachelor`s degree in Administration studies, Logistics, or related field
- Work location: Singida, Katavi, or Mara.
- Application closing date: October 13, 2023.
How to Apply: