Store Manager Job at ALAF
Reference Number
ALAF/05082023/01
Description
Internal Relations
coordinates the issuing and receiving of inbound and outbound items in the store.
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External Relations
- Liaises with Spare parts and consumables Suppliers and stakeholders to ensure Quality and Value for money for Supplies
Managerial/Supervisory Responsibilities
- Supervises store officers and store Assistant
- Report performing and Non-performing staff with the evidence
- Ensure the team in stores adheres to safety standards
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Operational responsibilities
1. Issuing and Receiving Process
- To issue materials only in required quantities against authorized requisition notes or material lists through SAP ERP
- To check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc
- The Store Manager shall ensure that the signatory is consistent with the predetermined COA approval requirements before using
- The Store Supervisor will determine whether there is sufficient stock to satisfy the requirement, especially on critical items, i.e., all raw materials, fuel, gasoline, rolling oils, Prime coat oil, OEM spares,, etc
- Keep records of items issued, or transferred to another location or store.
- To reserve a particular material for the specific job when so required
Store Manager Job at ALAF
2. Store Data Improvement
- Proper material descriptions/specifications changes
- Reduce OOS of spares
- The Store Manager shall identify the requirement to create a Store Data Record. This shall be based on the repetitive nature of the material(s) and/or the need to maintain procurement history
- To maintain proper records for accuracy
- To exercise general control over all activities in the Stores department
- To ensure safekeeping both in terms of quality and quantity of materials
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3. Goods receipts (GRN) are processed accurately and immediately
- Receiving areas are secure, and access is restricted.
- Non-conforming goods/services are effectively managed in order to ensure internal customer service levels are exceeded and Vendor relations are maintained.
- The store manager shall review the delivery note and verify the following:
The goods are intended for the plant or division in question
The delivery Note has been stamped
The delivery note is clear and complete,, with a valid ALAF LPO Number
The delivery note has not been tampered with
- All deliveries shall be to a centralized point, no direct deliveries to originators are permissible except in emergency situations
- To verify the quantity and quality of items they are assigned, checking for defects and recording what they find
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4. Managing Inventory Levels to ensure cost optimization
- Identification and isolation of obsolete and scraped materials/items, and spares
- Stock levels are correct and valid based on prior annual usage
- Stock the fastest-moving items to avoid emergency procurement
- Materials are consistent with requirements specifications and standards
5. Replenish Stocks
- To initiate purchase requisitions for the replacement of stock of all regular store items whenever the stock level of any item of store approaches the minimum limit fixed in respect thereof.
- To initiate action for stoppage of further purchasing when the stock level approaches the maximum limit
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6. Improved Inventory Management
- The Bin card system is implemented in all stores
- Abnormal demands are monitored and executed accordingly
- Annual review and categorization of items with Zero annual usage
- Slow-moving, dead, and redundant stock is managed regularly, and effectively, and all stock items have a storage bin allocated
- Materials are clearly tagged, easily identified, and accessible
7. Stock taking and checking
- Physical stock verification against system stock
- Stock verification and reconciliation as per serial number of the batch number of the supplier or ERP System
- Stock taking is to be performed promptly and accurately
- Stock deviations or violations of SOPs are to be communicated in writing to Management, HR, and the immediate Supervisor
- The store’s officer or assistant may NOT control the stock-taking process if they are involved in the physical counting process
- The re-counts may not be performed by the same individual(s) who performed the original count in the section if a discrepancy occurs
- All deliveries to the site are accounted for and controlled accordingly
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8. Reports
- Records of items issued, or transferred to another location or store on a weekly basis
- Damages and any broken items
- List of stock items in all stores
- Daily item receipts and Consumption
9. Financial Responsibilities
- All deliveries to the site are accounted for and controlled accordingly
10. Responsibility for Physical Assets
- Making sure that Company Office Assets and stock in the Store are safely kept and are optimally used
11. Budgetary Responsibility
- May provide information to the Logistics and warehouse Manager for Budgeting
12. Responsibility for Procurement
- To initiate purchase requisitions for the replacement of stock
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13. Decision-Making/Job Influence
- May participate in the selection and interview process for new workers for the centers.
14. Working Conditions
- The working environment required that the Store Manager and all his/her Team wear PPEs all the time for safety reasons.
- Office bound/on-site/travel/May be required to travel.
- The company may choose to relocate to branches or other sister offices when needed.
- Willing to work extended hours to accomplish job roles.
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Requirements
- Minimum academic qualification: degree or diploma in Procurement and Logistics management, store management, supply chain management, or related field
- Professional registration: Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB)
- General work experience (years): 5 years
- Specific to the position (level/discipline/years: 3 years)
- Industry: Manufacturing Sector
- Proven ability to manage teams, build relationships, work collaboratively with cross-functional teams, influence others, and lead initiatives
- The ability to work with SAP ERP.
- Good leadership and great decision-making skills.
- Strong analytical and communication skills.
- Sound problem-solving skills
- Requirement of decent computer knowledge and skills
- Effective in team-oriented skills, time management skills, problem-solving skills, planning skills, organization skills, and oral and written communication skills.
- Strong ethics and a high level of personal and professional integrity.
- Go-getter approach
