Administration Officer at Multflex General Supplies
Location: Mwanza
JOB PRESENTATION
We are looking for a reliable Administration Officer. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
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Qualifications:
REQUIREMENTS
- Degree/Diploma in Business Administration, Accounting, or related field.
- At least one to two years of experience in a related position.
RESPONSIBILITIES
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Key Performance Indicators
- Perform duties in a safe and responsible manner
- Arrange appointments and maintain Managing Director’s diary (calendar) for his meetings.
- Handling all incoming mail and faxes for the Managing Director
- Preparations of Board Meetings, workshops, hotel reservations, and training.
- Receive and screens visitors by answering questions or providing information
- Deal with general inquiries in a courteous manner
- Preparing Invoices, tax invoices, purchasing Orders, preparing & sending statements of accounts to the clients for payment.
- Handling cash. Multflex General Supplies
- Making a full range of travel arrangements for directors and other senior members
- Type correspondence, agenda, minutes, reports, memoranda, forms, and agreements
- Â Requisition of stationeries and office requirements and making full control of them in terms of distributions.
- Screening telephone calls and directing to parties required
- Records or logs incoming information and follow-up on missing or incomplete information
- Sets up files by numerical, alphabetical, or another method
- Filling out various documents, assessments, and reports
- Completing general administrative tasks as directed by Department Managers
- Filling of employee records in personnel files
- Effectively oversee the ‘hard-copy’ filing system and recommend improvement when the need arises
- General administrative support to the Human Resources function as required
- Word processing, photocopying, binding, and general administrative assistance as required. Multflex General Supplies
- Schedules Conference Room and arrange meetings, facilities, and services
- Notifies attendees or participants of time and place etc.
- Carry out any duties that I may be assigned
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How to Apply:
Please send cover letter and CV to hr@multflexgeneralsupply.co.tz no later than March 13, 2023, the subject line should include the job title. No phone calls will be accepted