Administration Officer at Multflex General Supplies

Administration Officer at Multflex General Supplies

Multflex General Supplies

Location: Mwanza

JOB PRESENTATION

We are looking for a reliable Administration Officer. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

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Qualifications:

REQUIREMENTS

• Degree/Diploma in Business Administration, Accounting, or related field.
• At least one to two years of experience in a related position.

RESPONSIBILITIES

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Key Performance Indicators

• Perform duties in a safe and responsible manner
• Arrange appointments and maintain Managing Director’s diary (calendar) for his meetings.
• Handling all incoming mail and faxes for the Managing Director
• Preparations of Board Meetings, workshops, hotel reservations, and training.
• Receive and screens visitors by answering questions or providing information
• Deal with general inquiries in a courteous manner
• Preparing Invoices, tax invoices, purchasing Orders, preparing & sending statements of accounts to the clients for payment.
• Handling cash. Multflex General Supplies
• Making a full range of travel arrangements for directors and other senior members
• Type correspondence, agenda, minutes, reports, memoranda, forms, and agreements
•  Requisition of stationeries and office requirements and making full control of them in terms of distributions.
• Screening telephone calls and directing to parties required
• Records or logs incoming information and follow-up on missing or incomplete information
• Sets up files by numerical, alphabetical, or another method
• Filling out various documents, assessments, and reports
• Completing general administrative tasks as directed by Department Managers
• Filling of employee records in personnel files
• Effectively oversee the ‘hard-copy’ filing system and recommend improvement when the need arises
• General administrative support to the Human Resources function as required
• Word processing, photocopying, binding, and general administrative assistance as required. Multflex General Supplies
• Schedules Conference Room and arrange meetings, facilities, and services
• Notifies attendees or participants of time and place etc.
• Carry out any duties that I may be assigned

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How to Apply:

Please send cover letter and CV to hr@multflexgeneralsupply.co.tz no later than March 13, 2023, the subject line should include the job title. No phone calls will be accepted