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Logistics Coordinator Job at Norwegian Refugee Council

Logistics Coordinator Job at Norwegian Refugee Council

Logistics Coordinator Job at Norwegian Refugee Council

Position: Logistics Coordinator

Reports to: Area Manager

Supervision of: Logistics Officers and Senior Procurement Officer

Duty station: Kibondo, Tanzania (with frequent travels to the refugee camps)

Travel: 20%

Project number: TZFM2301

Duration and type of contract: 12 months with the possibility of extension subject to funding availability

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All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.

RESPONSIBILITIES

The purpose of the Logistics Coordinator is to ensure that supply chain systems and logistics setup is according to NRC standards and to support program/project implementation.

Generic responsibilities

  • Implement NRC’s systems and procedures at the area level and or country level
  • Ensure adherence to NRC policies, handbooks, guidelines, and donor requirements;
  • Prepare and submit reports and analyses;
  • Ensure proper filing of all support documents;
  • Support line managers in procedures and require support team training;
  • Management of logistics team;
  • Provide anti-corruption, transparency, and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management);
  • Ensure safe and efficient transport of staff and materials/goods;

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Specific responsibilities

  • Recruit and train logistics staff and line managers and staff with logistical responsibilities;
  • Identification of logistics needs and establishment of logistics structures, functions, and systems in new field locations if/when required;
  • Identification and obtaining of all resources (including personnel) required to ensure smooth functioning of field logistics operations;
  • Align, implement and maintain NRC Logistics systems, policies, and procedures and ensure that the logistics policies and procedures are consistent with local government laws and good practice;
  • Implement the performance management system for the logistics team;
  • Coordinate with relevant partners, suppliers, authorities, etc.;
  • Ensure that reports are prepared and submitted as required by NRC and donors’ regulations;
  • Ensure that the country set up complies with Logistical Handbook, NRC policies, and donor requirements, including the main office in Kibondo and other field offices
  • Initiate and or maintain necessary leases, licenses, and contracts with relevant authorities and suppliers.

Logistics Coordinator Job at Norwegian Refugee Council

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Area Manager
  • All NRC Employees in Kibondo Tanzania
  • Logistics staff regional office
  • Peer INGO’s
  • Scale and scope of the position

Staff: 2 Logistics Team Leaders, 6 Logistics Technical Assistants including Fleet and 1 store Keeper, 14 Drivers, 1 Procurement Team Leader, and 2 Procurement Technical Assistants.
Stakeholders: Other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, and governmental bodies. HR service providers’ e.g. legal services, medical services, etc.
Budgets: N/A, will support in preparations and monitoring of Master Support Budget
Information: Agresso Procurement, Intranet, NRC Workplace
Legal or compliance: National laws

QUALIFICATIONS

Competencies

Competencies are important in order for the employee and the organization to deliver desired results.

They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge, and experience that are important for effective performance.

Generic professional competencies:

  • Minimum 4 years of experience working as a Logistics Coordinator in a humanitarian/ recovery context or alternative setting
  • Must have a bachelor’s degree in Procurement and Logistics Management, Business Administration, or any other related field.
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Fluency in English and Kiswahili, both written and verbal
  • Valid driver’s license

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Context/ Specific skills, knowledge, and experience:

  • Knowledge of the local language (Ha)
  • Experience with start-up, exit, or similar
  • Experience with capacity building of staff and training

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

  • Managing resources to optimize results
  • Managing performance and development
  • Analyzing
  • Handling insecure environments
  • Empowering and building trust
  • Performance Management

The employee will be accountable for the responsibilities and competencies, in accordance with the NRC Performance Management Manual.

The following documents will be used for performance reviews:

The Job Description

  • The individual Work- and Professional Development Plan
  • The Competency Framework

Additional Information

This position is open to all internal candidates.

Salary: According to NRC’s Salary Scale

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