Accounts Officer Job at the University of Dar es Salaam

Accounts Officer Job at the University of Dar es Salaam

POST TITLE: Accounts Officer
ORGANISATIONAL UNIT: University of Dar es Salaam (UDSM)
Centre for Climate Change Studies (CCCS)
DUTY STATION: Dar es Salaam

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Background

• The Centre for Climate Change Studies (CCCS) located at the University of Dar es Salaam (UDSM) is a multi-disciplinary and inter-disciplinary research Centre dealing with matters of climate change-related issues.
• These matters range from training to innovative research, and outreach programs.
• The Centre addresses these pertinent issues through collaborations with Local and International partners.
• Research in Climate Adaptation issues is among the key focus areas of CCCS activities.
• The Accounts Officer will provide efficient and effective financial services for the Centre.
• The Accounts Officer reports to the Coordinator, the Centre for Climate Change
  Studies on matters related to day-to-day operations.

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KEY ROLES AND RESPONSIBILITIES:

• To manage CCCS finances and financial reporting including a collection of
  receipts for the Centre’s activities and travel funds;
• Preparing the Centre’s monthly bank reconciliation statements and proper
  books of accounts;
• To reconcile the Centre’s debtors and creditors and ledger transactions;
• Preparing financial statements;
• Preparing payment vouchers on day to day basis;
• To issue receipts for CCCS receivable and obtain acknowledgment for CCCS
  payments;
• To maintain a register associated with accounts activities;
• To maintain fixed assets, register and ensure that it is up to date;
• To maintain Staff Imprest records and retirements;
• To prepare various payment schedules such as student allowance, cheques, etc.;
• Maintain spreadsheets and ledgers and ensure that funds are spent in
  accordance with the CCCS budget;
• Participate in the annual planning meeting, and preparations and maintenance
  of annual program budgets;
• Design and generate financial reports for annual, monthly, and ad-hoc reporting;
• Ensure financial processes and controls are in place and comply with the
  University financial regulations, policies, and practices;
• To ensure the remittance of all statutory deductions as per the law;
• Process invoices, follow up on various fund requests, Contactors and
  Consultant payments in a timely manner; and
• Performing any other duties assigned to him/her by the Immediate Supervisor.

Accounts Officer Job at the University of Dar es Salaam

Qualifications:

• Holder of a Degree in Accountancy, Finance, Commerce/ Business
  Administration majoring in Accountancy or Finance or any relevant field
  from any recognized Institution;
•  Working experience of at least four years in a related field;
• First Degree with a minimum GPA of 3.0 in Accountancy from a recognized University will be an Asset;
• Experience working with various financial and accounting management
  programs;
• Possess good writing, editing, and verbal communication skills;
• Proficiency in MS Office, specifically MS Word, PowerPoint, and Excel;
• Ability to solve problems creatively, undertakes detailed work, and work well as a member of a team;
• Professional work ethics including, accuracy, efficiency, thoroughness, the ability to handle multiple tasks, and deadlines with limited supervision, and work effectively under pressure;
• Excellent interpersonal and organizational skills; and
• Readiness to accept challenges and learn new things to cope with changing
  demands of a program.

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Duration of the Assignment: One-year renewable contract depending on
performance and availability of funds.

Remuneration:
An attractive package will be offered to the right Candidate commensurate with his/ her qualifications and experience in accordance with Government circulars and directives.

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Mode of Application:
Interested candidates should apply in confidence to the Undersigned enclosing:-
(i) Signed Application letter addressing the list of competencies;
(ii) Curriculum Vitae (CV) with names and Addresses of three (3)
Referees;
(iii) Certified copies of relevant Certificates and Transcripts;
(iv) Mode of communication, e.g. telephone, e-mail, fax, etc.; and
(v) Recent two (2) Passport Size Photos

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NOTE:
(i) Applicants currently employed in the Public Service should channel their
application letters through their respective Employers;
(ii) Only shortlisted candidates will be contacted for an interview;
(iii) Incomplete applications will not be processed;
(iv) A signed application letter should be written in either Swahili or English and
addressed to Deputy Vice-Chancellor – Planning, Finance and
Administration, P. O. Box 35091, University of Dar es Salaam.

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All applications must be sent via mailbox cccs@udsm.ac.tz with the subject titled
‘Application for Driver Position’. Submission of hardcopies will result in
disqualification.

DEADLINE
The deadline for application is 14 days from the first appearance of this
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