Program Policy Officer (Partnership) Job at World Food Programme WFP
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Assisting almost 100 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.
WFP partners with governments, other international organizations and UN agencies, the private sector, and more than 1,000 national and international NGOs in its operations to provide food assistance and tackle the underlying causes of hunger.
Program Policy Officer (Partnership) Job at World Food Programme WFP
With its Country Strategic Plan, CSP 2022-2027, WFP Tanzania is adopting a more integrated humanitarian-development approach by increasing its focus on the needs of Tanzanians, while continuing to provide humanitarian assistance to refugees.
The CSP’s four Strategic Outcomes and eight Activities will contribute to i) sustaining inclusive economic growth through market-based interventions, ii) strengthening human capital and increased affordability of healthy diets, and iii) promoting climate change adaptation and environmental restoration.
STANDARD MINIMUM QUALIFICATIONS
Education: Master’s degree in International Relations, Public Relations, Communications, project management or another relevant field, or First University degree with at least three (3) years of postgraduate professional experience of related work experience and/or training/courses.
Language: Fluency (level C) in English language and Swahili language.
The Programme Policy Officer (Partnership) will be reporting directly to the Head of the Programme.
To achieve the above strategic objectives and implement relevant projects and programs effectively, WFP will partner with UN Agencies, and enter into Partnership Agreements with Government institutions, NGOs, and Academia, through Memorandum of Understanding (MoUs), Letters of Understanding (LoUs), and Field Level Agreements (FLAs) as relevant, where roles and responsibilities of Partners and WFP will be detailed.
The Partnership sub-unit within Programme Unit is a crucial part of WFP Tanzania for managing effective and efficient partnerships with a significant number of cooperating partners, whether Government, NGOs, the UN, University, and Private Sector Partners.
In addition to ensuring the technical quality of FLAs, MoUs, and LoUs, the Programme Policy Officer in the Partnership unit is expected to provide leadership, training, and mentoring to Country Office and Field office staff who interact with Partners, as part of long-term capacity strengthening effort across WFP Tanzania.
The partnership officer will also ensure smooth inter-agency coordination, by being the WFP focal point for UNSDCF communications from UNSDCF Outcome Groups and the Resident Coordinator’s Office (RCO).
The Programme Policy Officer (Partnership) will also be expected to act as the “Cash Based Transfers” focal point for WFP Tanzania, and be expected to remain abreast of main policies and guidelines with respect to the implementation of CBT programs issued by the WFP Regional Bureau and HQ; he/she will be providing CBT support to Programme officers in charge of activities transitioning to cash or voucher transfer modalities
KEY ACCOUNTABILITIES (not all-inclusive)
- Contribute to building and maintaining effective and efficient Partnership relationships with NGOs, UN Agencies, Academia, and Government Agencies for the implementation of WFP activities and programs under the CSP.
- Provide guidance in the process of FLA/MoU/Lou development and management, ensuring all the review and due-diligence processes are followed in line with corporate guidance, from issuing the Call for Proposal through the UN Partners Portal (UNPP), throughout the selection process, the awarding and signing of Agreements, the registration of the Agreement into WFP’s corporate systems, the implementation of the Agreements and the final evaluation of the Partners.
- Provide training and orientation to other units, Field offices, and Cooperating Partners on the UNPP process.
- Convene and support CPC (Cooperating Partners Committee) meetings and CPTEC (CP Technical Evaluation Committee) meetings by acting as Secretary to both CPC and CPTEC; Ensure Technical and Financial Evaluation of Proposals by CPTEC members follow corporate guidance and SOPs.
- Respond to queries from CP related to the selection process, awarding and performance evaluation, and capacity-building requirements
- Oversee implementation of SOPs for FLA/MoU/Lou management and update/revise the SOPs based on new changes/corporate guidelines.
- Support Activity Managers in ensuring submission of quality progress reports and invoices by Partners is timely and follow corporate guidance and FLA/MoU/Lou requirements; ensure corporate systems such as
- An invoice Tracking System (ITS) is used to process invoices and payments.
KEY ACCOUNTABILITIES CONTINUED 1:
- Together with the Finance, Activity Managers, and Supply chain units, participate in CP compliance verification exercises, ensuring drafting and submission of reports to management.
- Work closely with the Risk and Compliance unit to ensure the end-to-end CP management process complies with corporate guidelines, policies, and procedures and minimizes WFP’s exposure to risks.
- Support the capacity strengthening of CPs and WFP Field offices and technical units’ staff on FLA processes, including budgeting, proposals development, capacity assessments, performance assessment, and reporting.
- Provide information and reports on partnerships for program and management briefings, talking points, and
- Annual Country Reports (ACR).
KEY ACCOUNTABILITIES CONTINUED 2:
- Maintain an up-to-date Partnerships Tracking Sheet and give advance notice to Activity Managers on approaching expiry of FLAs/MoUs/LoUs, and actions required for renewal/extensions/amendments
- Manage requests for Budget Revisions, Extensions, and Amendments to existing FLAs/MoUs/LoUs as per corporate guidance
- Act as the WFP focal point for all UNSDCF communications from UNSDCF Outcome Groups and the Resident Coordinator’s Office (RCO), and alert Activity Managers as required on UNSDCF deadlines for reporting and data entry into UNINFO.
- Act as “Cash Based Transfers” focal point for WFP Tanzania; remain abreast of main policies and guidelines with respect to the implementation of CBT programs and provide CBT support to Programme officers/Activity Managers in charge of activities transitioning to cash or voucher transfer modalities
- Any other assigned duties.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Understand WFP’s Strategic Objectives and the link to its own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, and new requirements of partners).
- Make the mission inspiring to our team: Recognizes and share with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and include these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget, and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate the needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantify and demonstrate WFP’s unique value as a partner.
- Capability Name Description of the behavior expected for the proficiency level
- Program Lifecycle & Food Assistance Displays the ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programs that integrate complex analysis and the full range of food assistance tools.
- Transfer Modalities (Food, Cash, Voucher) Demonstrates ability to analyze and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and program development.
- Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.) Demonstrates the ability to interpret basic data in the context of WFP-specialised fields to contribute to technical program design, implementation, and monitoring.
- Emergency Programming Displays the ability to translate an understanding of program principles in emergencies and protracted conflict situations into relevant, effective, and context-specific approaches.
- Strategic Policy Engagement w/ Government Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government-owned food and nutrition security programs.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Strong organizational and planning skills, and proven experience working effectively with Partners during the execution of projects and programs.
- Ability to maintain effective partnership relationships and good partnership management skills; tact and diplomacy skills in dealing with Partners
- Ability to work systematically, use initiative, and good judgment, and communicate complex matters both orally and in writing;
- Ability to work independently in a timely and organized manner.
- Ability to work as part of a team, participating in open dialogues and valuing diverse opinions of others, regardless of gender, culture, background, experience, or country assignment.
TERMS AND CONDITIONS
All applications should be submitted through WFP e-recruitment online portal. Only qualified Tanzanian nationals will be considered.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 20 November 2022.
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination.
All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise.
Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage.
Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.