Customer Service Officer Intern Job at CMA CGM Tanzania Ltd

Customer Service Officer Intern Job at CMA CGM Tanzania Ltd

Customer Service Officer Intern Job at CMA CGM Tanzania Ltd

Customer Service Officer – Intern

CMA CGM Tanzania Ltd

WebsiteCMA CGM Tanzania Ltd

CMA CGM S.A. is a French container transportation and shipping company with offices in Dar es Salaam.

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Position Summary:

This position reports to the Documentation Manager, South Corridor administratively and Cluster Customer Service Manager functionally.

The position is responsible for handling all customer relations and queries regarding their shipments on CMA CGM vessels the agency.

The customer service role is to serve the customer in all queries and keep them well informed on all customer care-related matters.

This includes sending timely customer advisories, handling exception requests, managing delays at PTS, booking cancellations, dispute coordination, follow-up on and closure, customer education on e-commerce transactions, and making periodic customer on-site visits.

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Core responsibility is to ensure manage customer relations with regard to customer care-related issues, and enhance customer satisfaction and information flow The scope is Tanzania.

Customer Service Officer Intern Job at CMA CGM Tanzania Ltd

Main tasks and Responsibilities

Customer Service Tasks

  • Managing email/phone response on customer service email queues to ensure timely response to internal and external customers as per company SOPs.
  • Attending face-to-face/ virtual meetings with customers and commercial account owners to address any issues raised and to educate customers on CMA CGM e-commerce /VAS products
  • Sending out timely and professional customer advisories while maintaining a clean database of all customer contacts (emails, telephone numbers, profiles, contact persons, and office locations)
  • New partner code creation and updating general contacts in LARA in line with SOPs.
  • Manage Vessel/Voyage changes and customer communications; have a list of impacted containers, follow up for updates of JLs, send advisory about the change, and send a confirmation of all updates complete to the customer care manager and other relevant stakeholders.
  • Transshipment/DIT requests follow up; extract reports on cargo delayed at transhipments, request status, push for loading within sold transit times, identify sensitive shipments to flag them as a hot box, follow up on customers priority requests at PTS, advice/educate customers and update charges applicable.
  • Manage Cancellation process for bookings; Ensure booking cancellation fees/detention are notified to the customer and invoiced, request container to be unassigned for canceled bookings post invoicing.
  • Coordinate with Centralized Cargo readiness and booking desks in case of short shipments/ local cargo shutouts in order to send advisories to the affected customers immediately post vessel sail reconciliation is completed.
  • End-to-end follow-up on Re-export of import container requests; OBLs surrender, authorization letters, customs approval, equipment approval, update of REX tracking move, re-export booking creation, adding container and moves, D&D invoicing and local charges collection, handling customs and equipment rejections and timely daily updates to the consignee/shipper/booking party.
  • Follow up with consignees on collect charges acceptance at POD KEMBA and timely notifying POLs on outcomes.
  • Follow up on other department queries to Customer care to ensure end-to-end resolution.
  • Proactive customer service process improvement and adoption of new process/tool rollouts to enhance efficiency and productivity.
  • Strict adherence and compliance with SOPs, CMA CGM Group processes & policies, and local authority requirements and deadlines.

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