17 Assistant Data Officer ADO New Job Opportunities at THPS

17 Assistant Data Officer ADO New Job Opportunities at THPS

Job Title: Assistant Data Officers (17 positions)

Direct Reports to Medical Officer In-charge and Indirectly to Zonal SI Officer

Location: Health Facilities, Countrywide

Purpose and Scope of Job:

To implement high-standard computer and paper-based HIV Testing (HTS) Services, care and treatment (CTC), and TB data and record management following Facility, District, Regional, Government, and PEPFAR guidance

Duties and responsibilities:


  • Primarily responsible for transcription of patient visit information to paper-based pre-ART, ART registers, and TB registers.
  • Review relevant clinic records and perform paper-based data quality checks on CTC 2 cards, ART registers, Pharmacy, and TB registers.
  • Ensure proper filling client files
  • At computerized sites, conduct data entry for the CTC 2 database from CTC2 cards, PITC registers, and HEI cards.
  • Update all patient’s laboratory results on the CTC2 database (CD4, Viral Load, etc.)
  • Perform data quality assurance checks for the electronic data
  • Update all clients visits in the CTC2 database on daily basis and update in the CTC3 macro as frequently as required by the program.
  • Perform daily backup of CTC2 database into the external hard drive
  • Conduct data triangulation between CTC2 database, ANC, and TB units (TB-HIV and ANC positive clients)
  • Produce/Compile Prepare Quarterly reports for care and treatment, Mother-child cohort report, HTS reports, and TB reports.
  • Produce TB defaulters, missed appointment /LTF reports every month, and update the final status of clients.
  • Collaborate with site personnel, personnel at other health facilities, and community-based organizations in tracing patients who miss visits or are lost to follow-up.
  • Assist facility, R/CHMT in all data-related requests and reporting.
  • Ensure weekly data are entered into patchy excel to facilitate weekly performance review.
  • Enter performance of each sub-grantee staff in the database on monthly basis.
  • Participate in all Ql meetings in the facility.
  • Facilitate accurate and timely data collection and submission at your facility on a weekly, monthly, and quarterly basis with minimal or no support from THPS staff.
  • Communicate closely with District, Regional, and Headquarters THPS staff to ensure smooth uninterrupted availability of HIV interventions in your facility

17 Assistant Data Officer ADO New Job Opportunities at THPS

Qualifications & Experience


  • At least Form six-level.
  • Certificate from Health Record Management training Institute
  • Must have verifiable knowledge of computer (Ms. Word, Excel, and MS Access)
  • Nursing, counseling, and/or records keeping skills will be an added advantage
  • Familiarity with the health system and hospital medical records.
  • Capable of independently implementing the duties described above.
  • Fluent in Kiswahili and English


Method of Application

Interested applicants should send an email to recruitment@thps.or.tz attaching their application cover letter one-page maximum and CV four pages maximum by September 3rd, 2021 with a position title as a subject line, for example: ‘Assistant Data Officer”. Only short-listed applicants will be contacted. Please do not attach any certificates when submitting online.

THPS is an equal opportunity employer; women, people living with HIV/AIDS, and people living with disabilities are encouraged to apply.


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