Job at Muhimbili University of Health and Allied Sciences (MUHAS), Study Coordinator

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Job at Muhimbili University of Health and Allied Sciences (MUHAS), Study Coordinator

Job Title:Study Coordinator 
Reports to:Principal Investigator 
Location:The Muhimbili University of Health and Allied Sciences/ Tanzania 

Job Summary

The E-MOTIVE research programme is seeking to deliver a reduction in morbidity and mortality from postpartum haemorrhage (PPH). The research is conducted in a coordinated fashion by the central coordinating hub in Birmingham (Birmingham Clinical Trials Unit, UK) and MUHAS, supported by international partners, country coordinating centres in each of the participating countries, and local teams in each of the 80 hospitals.

Specific tasks will be carried out by specialist teams at the World Health Organization (WHO), Jhpiego, Centre for Behavioural Change (UCL), University of California, Ammalife Charity, and Concept Foundation. 

The E-MOTIVE research program is seeking to hire the services of a Study Coordinator to be based within Muhimbili University of Health and Allied Sciences.

The Study Coordinator will work closely with the Principal Investigator and Research Nurses/Midwives in each facility in Tanzania. The main functions of the role are to manage the E-MOTIVE program activities.

Main Duties 

  • The overall coordination and management of the implementation of the E-MOTIVE programme activities 
  • Development of implementation plans for the delivery of key project activities and outputs
  • Mobilising stakeholders and participating hospitals as per the agreement and fulfilling programme objectives
  • Managing and mobilising human, material and financial resources of the programme and assessing the country-specific resource needs for programme activities
  • Managing and maintaining appropriate information log on all aspects of the programme operation
  • Coordinating and liaising with relevant collaborators, project partners, project beneficiaries and other stakeholders for effective delivery of project activities and policy influence at local and national levels
  • Communicating project performance to management and partners (including the Sponsor) via the principal investigator and directly
  • Ensuring timely reporting and documentation to improve relationships and accountability to partners through quality reporting in consultation with the Principal Investigator
  • Preparing and submitting timely periodic programme narrative and financial reports
  • Financial monitoring: Overseeing and submitting (as required) the audit trail as required by the Funder/contractor/sponsor, keeping records of assets and any Unit purchased goods/services for potential auditory checks
  • Organising annual review and planning meetings with stakeholders to inform programme outcomes
  • Organising Hub Trial Management Group meetings on a quarterly basis
  • Obtaining local approval(s) for the programme, and submitting amendments as necessary
  • Ensuring that the trial is conducted in accordance with the protocol, associated standard operating procedures, Good Clinical Practice (GCP) guidelines and local regulatory requirements
  • Familiarity with and adherence to safety reporting requirements according to the trial protocol(s) and supporting documentation, including familiarity with the serious breach, urgent safety measure and expedited reporting requirements.
  • Oversight/reordering of intervention supplies at the Hub and Spokes as required, including maintaining accountability records for reporting to the Sponsor
  • Close liaison with local Finance Officer to manage Hub budget from the Sponsor and to ensure payments to Spokes are made in a timely manner
  • Overseeing additional staff associated with the E-MOTIVE program (e.g. Data Manager, Research Nurse)
  • Assist in site audits and monitoring visits carried out by regulatory authorities or the Sponsor
  • Coordinate and respond to queries received from the International Coordinating Centre (ICC) at Birmingham Clinical Trials Unit (BCTU) 
  • Assist with maintenance of accounting records, including retaining oversight of intervention supply stock levels at the site
  • Travel to Spoke sites to assist with site initiation and on-site monitoring visits as necessary
  • Develop and maintain effective working relationships with all involved staff (investigators, nurses, data managers, Hub management team, etc)
  • Work autonomously to maximize recruitment into the trials 
  • Maintain an up to date knowledge of information procedures to work to the requirements of Good Clinical Practice and local regulatory requirements
  • Demonstrate a continuous process of professional and personal development in order to develop their own and others’ skills and to be aware of changes in professional practice
  • Participate in training of trial team members (i.e. investigators, medical students, research nurses, data manager, finance manager, etc)
  • Any other business in accordance with the requirements of the Unit.

Knowledge, Skills, Qualifications & Experience Required


  • Educated to Masters’ degree level or higher  in a relevant area or equivalent experience 
  • Minimum of 3 years’ experience in project management, monitoring and evaluation, and report writing
  • Knowledge and understanding of research governance regulations, principles, and guidelines including Good Clinical Practice, patient confidentiality, etc
  • Excellent communication and listening skills 
  • Good skills in building and strengthening partnership
  • Must have experience of working with multi- and interdisciplinary teams.
  • Able to develop and acquire new skills as required
  • Ability to delegate and work through others, well organized, with good attention to detail
  • Excellent time and people management skills with an ability to plan and prioritize
  • Able to work independently
  • Able to work across professional team and organizational boundaries
  • A flexible, team-working attitude
  • Willing to travel 


  • Relevant post-graduate experience in a research area or project 
  • Experience in clinical trials
  • Experience working with a donor-funded project
  • Experience working with the private sector
  • Experience in conducting face to face interviews and surveys for qualitative research

Application Guidelines

Qualified and interested applicants are required to send electronic application letters and current CVs describing their experience, qualification, and three reference contacts by email. Emails should be sent to fkaduma@gmail.com, copy to fadhlundr@gmail.com not later than 4th  October 2020. Applicants should indicate in the email subject Study Coordinator Position.


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