REQUEST FOR PROPOSAL FOR PROVISION OF EXTERNAL AUDIT SERVICES FOR A PROJECT CLOSE-OUT
This independent audit will cover the duration of the project from December 1, 2015, to April 30, 2020.
Purpose: PROJECT CLOSE-OUT EXTERNAL AUDIT FOR Addressing Stunting in Tanzania Early (ASTUTE) PROJECT
Issue Date: April 24, 2020
Proposal Due: May 4, 2020 – 5pm East Africa Time
Electronic submission to firstname.lastname@example.org
Anticipated Award Date: May 11, 2020
Anticipated Award Type: Dependent on what is proposed and negotiated with a contractor
- PROJECT BACKGROUND
ASTUTE activities are implemented in all districts of five regions of the Lake Zone— Kagera, Kigoma, Mwanza, Geita and Shinyanga—representing a collective population of 11.7 million and more than 750,000 stunted children. ASTUTE supports 48 local CSO partners; trained more 9,000 regional to community levels implementers including master-trainers (regional and district levels nutrition officers and officer from nutrition-relevant multisectoral departments such as community development, agriculture, WASH and education sectors), community level workers, health facility workers and non-health sector service providers; reaches more than 4 million mothers, caregivers and decision makers with improved child care and feeding information; and reaches more than 8 million people with a broad, multi-pronged communication strategy. IMA World Health manages ASTUTE as the Lead Contractor, with a consortium of 3 key subcontractors: Partnership for Nutrition in Tanzania (PANITA), Cornell University’s Division of Nutritional Sciences (CUDNS), and Development Media International (DMI).
- OBJECTIVE OF INDEPENDENT AUDIT
The independent auditor will opine on whether ASTUTE under IMA stewardship, has maintained adequate Financial Management arrangements in line with Generally Accepted Accounting Practices to ensure that resources have been efficiently and economically utilized for the intended purpose, that there is no pending assets and liabilities or outstanding financial commitment undisclosed that might come alive post closeout; finally the independent auditor will confirm the fair valuation of reported asset and liability balances reported in the final financial statements.
The independent Auditor will provide a statement expressing their opinion on whether ASTUTE projects final accounts (assets and liabilities) represent the true and fair value of the project being closeout, that the financial statements are free from material misstatements and faithfully represent the financial performance and position of the Project at May 31, 2020.
3. SCOPE OF WORK
This independent audit will cover the duration of the project from December 1, 2015 to April 30, 2020. This assessment will cover the following areas:
a) Ascertaining whether all funds disbursed from DFID to ASTUTE project under IMA World Health during the period under consideration were fully accounted for and are in line with the Contract Agreement signed by both parties.
b) Confirming that all expenditures incurred and/or disbursements made by ASTUTE project were fully supported by relevant records, documents and verifiable outputs and that the expenditures complied with the Award term and conditions and other applicable policies and procedures.
c) Assessing the fair valuation of final balances of all assets and liabilities including redundancy and severance pay provisions in line with applicable local law and regulations.
d) Assessing the effectiveness of internal controls and comment on the level of compliance.
4. TIMING AND DURATION
The work is expected to commence no later than May 11, 2020. The audit firm is expected to submit first draft of report by June 8, 2020 and the final report not later than June 30, 2020
Date and Action:
On or around May 11th
Inception meeting with DFID and IMA teams
Submit a draft report to IMA and Partners for management responses
On or around June 22nd
Debrief meeting with DFID
Submit the final consolidated report on the full audit to DFID and IMA
5. SUBMISSION INSTRUCTIONS
In order to be considered, proposals must include all of the following:
- Cover sheet (using Attachment A). If you fail to see the attachment on this advert, kindly email us and we’ll share it accordingly.
- The narrative proposal, not to exceed 5 pages, describing your ability to accomplish the described scope.
- Cost proposal for the proposed services and proposed method of invoicing.
- Organizational details, including firm name, year established, copy of firm’s certification (including TIN certificate, copy of the business permit and Valid Tax Compliance certificate)
- Name of any international association to which your firm belongs.
- Disclosure of anyone in your firm currently serves as a government official or has served as a government official in the past 5 years.
- Description of your experience in auditing International NGOs including end of the project audits (limit one page).
- Description of your experience with DFID Funded projects (limit one page).
- Two references to other international NGOs whom your firm has served and provide a brief description as to the kinds of services rendered.
- Audited accounts for the last 3 years
Proposals will be evaluated based on the following criteria:
- Completeness of the proposal, addressing all required elements
- Ability to meet the scope of work
- Price and value
- Acceptable past performance
MODE OF APPLICATION:
Proposals must be submitted in electronic form at email@example.com by 5 pm EAT, May 04th, 2020.