Chief Operating Officer Job ar es Salaam at Ifakara Health Institute (IHI) | Deadline: 29th November, 2018

Job ar es Salaam at Ifakara Health Institute (IHI)
Job ar es Salaam at Ifakara Health Institute (IHI)
Position: Chief Operating Officer – COO – (1 post)
Reports to: Chief Executive Director
Work station: Dar es Salaam
Apply by: November 29, 2018
Institute overview
Ifakara Health Institute (IHI) is a leading research organization in
Africa with a strong track record in developing, testing and validating
innovations for health. Driven by a core strategic
mandate for research, training and services, the Institute’s work now
spans a wide spectrum, covering biomedical and ecological sciences,
intervention studies, health-systems research and
policy translation.

Position Summary
IHI is looking for an experienced individual to work as Chief Operating
Officer (COO). Reporting to the Chief Executive Director (CED), the COO
will play an integral role as a member of Senior Management team with
broad understanding and ability to advise the CED and Management
Committee (MC) on all major operations, system and support functions of
the Institute.
He/she will plan, direct, and oversee institutional operational
policies, rules, initiatives, and goals. He/she will help the Institute
execute long-term and short-term plans and directives by implementing
judgement, vision, and management by providing direct administrative and
management support to the Heads supporting functions of the Institute
i.e. Human Resources, Finance, Operations, ICT and Supply Chain (stores,
procurement and logistics) and Branches. 

Duties and Responsibilities
The COO will have a range of strategic functions as well as operational
responsibilities to ensure high performance of key supporting functions
of the Institute. This position will support and
advice the CED on key matters related to these functions:
 Strategic Functions:
 Assist the CED and MC in developing and overseeing the implementation of long-term organizational strategies.
 Provide leadership and strategic thoughts on financial sustainability and institutional continuity.
 Exercise leadership on bringing holistic institutional growth and
effectiveness of operations as a key person and member of the MC.
 Manage effectiveness of systems and ICT strategy to deliver outstanding day-to-day services to the Institute.
 Oversight and operational functions:
These functions do not duplicate the roles of the department managers
but he/she will rather provide leadership, guidance and support to
ensure top quality performance and coordination among departments in
carrying out their functions:
 Governance Framework – work with the CED to implement the governance
framework, including attendance at Board and Committee meetings; provide
high level updates on operational and financial issues and the overall
institution performance across the supporting functions of the
 Operations (admin, branches, facilities and logistics) – work with
branch management and senior administrators to ensure effective
administrative support to the research functions and across the
Institute; ensure partnership and stakeholder engagement at branch
level; effective risk management and legal activities (collaborative
letters, contracts, lease agreements and all other legal documents and
agreements) meets institutional standards; support the infrastructure
and maintenance units to ensure on going management and maintenance of
IHI infrastructure and fleet through proper recording of expenditures
and revenues generated from the two units, while ensuring adherence to
set procedures and funders’ requirements, institutional policies,
country laws and regulations.
 Financial Management and Legal Compliance – work with the Finance
Manager to support and oversee high level management of finances and
financial systems and controls with rigor and integrity; ensure that key
processes are carried out and aligned with institutional and donor
standards, including financial transactions, bookkeeping, accounting and
ensuring accurate and timely reporting; lead IHI financial
sustainability plan to ensure long term results and alignment to the IHI
 HR Management – work with the Human Resources Manager and team to
ensure successful implementation of human resource policies, including
fair remuneration, performance evaluation, contracting; new employee’s
induction and training; implement the retention strategy and succession
plan for key positions in the Institute.
 Business Development and Fundraising – support the CED in fundraising
initiatives, liaise with the fundraiser in identifying other sources of
core income within and outside the Institute, spearhead innovation and
business development and sustainability.

Qualifications and Experience
 Post Graduate Degree in Management. An MBA or similar advanced degree is highly desired.
 A belief in the core values of the Institute and be driven by its vision and mission.
 Demonstrates passion for breaking new ground to lead change.
 Management experience at higher level with a not-for-profit
organization. Please, note that experience in the for-profit
organization would be an added advantage.
 Experience in managing “values-driven” organization will be highly prized.
 A track record of over 10 years in a senior role of successfully developing and managing large-scale projects.

Skills and Competences
 Successful candidate should possess high level strategic, long-term
planning, vision and goal-setting, exceptional relationship-building and
interpersonal skills; ability to
communicate passionately, effectively, and persuasively across a diverse set of stakeholders.
 Proven ability to build and manage teams.
 Skills mix should include organizational development, human resources
management, budget and resources development, strategic planning and
familiarity with information technology.
 Demonstrate experience in financial planning and analysis, contracts and legal compliance.
 Initiative, judgement, flexibility, attention to detail, ability to
prioritize and work effectively under time constraints, services to
others and solution oriented.
 Personal qualities of integrity, credibility and commitment to the mission of IHI.
 Knowledge of NGO institution and legal frameworks in Tanzania.
Familiarity with Government Bilateral and Multilateral Assistance
Agencies is desired.
 Fluent in the English and Kiswahili Languages with excellent presentation skills.
 Pursues improvement and results and creates a culture of mutual accountability.

An attractive and competitive remuneration package will be offered to a successful candidate as per IHI salary scales.

Equal Opportunity
IHI is an equal opportunity employer. We prohibit intentional biases or
discrimination and harassment of any kind at the work place and during
recruitment. All employment decisions are based solely on job
requirements and individual qualifications, and our recruitment process
is governed by the labour laws of Tanzania.

Mode of Application
To apply, submit the following to the address below: Your CV detailing
knowledge, education, and experience; and a motivation letter explaining
why you want to be considered for this job.
Candidates must be able to provide references.

All applications must be received by Thursday November 29, 2018. Applications received after the closing date won’t be considered.

Note: Only shortlisted applicants will be contacted for interview.

Chief Human Resources Officer,
Ifakara Health Institute,
Kiko Avenue, Mikocheni,
P. o. Box 78373;
Dar es Salaam.

Email: recruitment@ihi.or.tz

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